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VersaTrust has been serving the Texas area since 1997 , providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses.

Introducing Cloud Search for G Suite users

Google Cloud Search is the latest tool launched for business customers that allow users to search across their G Suite products including Drive, Gmail, Sites, Calendar, Docs, Contacts and more. It was previously available in a limited preview, named Springboard, and was described as something similar to Google Now for enterprise workers.

Google Cloud Search is designed for larger corporations where different groups and individuals have access to different files. This search engine respects file-sharing permissions, so users can only access what’s available to them, whether that’s company-wide resources such as a policy manual, team projects or documents only they are able to see.

On top of retrieving work documents, Cloud Search also acts as a directory service that allows users to look for their colleagues’ contact information, while simultaneously viewing the events and files they have in common. When viewing a contact’s information in the search results, users will be able to click and start an email, phone call, or a Hangout.

Much like Google Now, Google Cloud Search utilizes a card-style design that presents information to you, whether you’re accessing the search service through your phone or laptop. Google Search also takes advantage of machine intelligence to highlight information it thinks you need to know. In these “assistant cards”, Google Cloud Search will reveal recently accessed files, meeting reminders, notes and more.

Adding machine intelligence to enhance its productivity tools has been Google’s recent focus; this goes hand in hand with the G Suite rebranding. In fact, the company announced a number of machine-powered features such as “Quick Access” in Drive that predicts which file you need before you even begin typing. According to Google, this reduces up to 50 percent off the average time to locate the right file.

The goal of this predictive search service via Google Cloud Search is to offer a productivity boost for G Suite users. Google notes in this blog post announcing Cloud Search, that workers spend 20 percent of their week searching for and consolidating information; the new service aims to reduce that figure. Google Cloud Search is now rolling out to new customers using G Suite Business and Enterprise editions, Google plans on introducing more features and will integrate with third-party applications.

By knowing how to leverage the latest technologies to your advantage, not only will you get a leg up on the competition, you’ll also streamline work processes and drive greater revenue. For further questions or more information, feel free to give us a call or send us an email anytime!

Published with permission from TechAdvisory.org. Source.

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Simplify calendar sharing with Office 365

Knowing your friend’s schedules comes in handy when you’re trying to arrange a reunion, and the same can be said for businesses. Through calendar sharing, employees can simultaneously arrange meetings, prioritize projects and set schedules for contacting customers. Unfortunately, it isn’t as easy as it sounds. Recently, Microsoft made changes to its calendar sharing function that might make things a little simpler. Here are some of them:

SimplicityUsers’ first impression of the new model is that it’s much simpler. To share your calendar, simply click the Share option in the calendar menu bar and then enter the names of people with whom you wish to share. With a few clicks, you can decide who gets to see your schedule and how much of it they can view. On top of that, you’ll be able to nominate users who create appointments or accept meeting requests on your behalf - when the update rolls out in early 2017.

What sharers get to seeOnce a user accepts a sharing invitation, the calendar is then added to the set they open. The invitation needs to be accepted using an updated client in order for the embedded instructions to be properly processed. Depending on how much you're willing to share, the calendar allows you to either show full details of your schedule or just certain parts of it.

Mobile devices includedBesides the new sharing interface, this model extends into mobile devices where Outlook for iOS, Android, and Windows 10 Mobile will be able to view and edit shared calendars for the first time. And because calendar events are time-sensitive, changes will be executed and synced immediately, ensuring that your calendar is always accurate.

Immediate synchronization is available for OWA and mobile clients. For Mac users, Outlook continues to use periodic synchronization. This is used to share calendar information with users outside of your Office 365 tenant.

Updates: Outlook for MacKnown as the black sheep of the Outlook family, implementation features of Outlook for Mac generally differs from the way things are done in other clients. Fortunately, Outlook for Mac’s calendar sharing function is being upgraded, with changes that include:

  • Intuitive UI to match other Outlook clients, including the addition of an Accept button to simplify calendar sharing invitations.
  • Shifting away from the Mac-specific local linked calendars, roaming shared calendars reads data from Exchange Online to ensure the same set of shared calendars are visible across all devices.
  • Immediate synchronization will replace periodic synchronization.
Even the tiniest details -- calendar sharing included -- have the potential to greatly impact the outcome of your business. If you have questions or concerns about managing various aspects of Office 365, feel free to get in touch today.
Published with permission from TechAdvisory.org. Source.

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New Office 365 updates for collaboration

Every now and then we all need a little help, especially in today’s digital era. To keep up with the competition, companies are gearing up, especially in the IT department. With the help of cloud computing technology, Office 365 is a productivity and collaboration-enhancing software that is changing the way small- and medium-sized businesses operate. Here are four of the latest features added to Office 365:

Real-time collaboration in PowerPoint

Users will now be able to share a PowerPoint deck and update documents with others in real time. This means you’ll be able to see edits as your colleagues make them. Microsoft was committed to expanding real-time co-authoring of a company’s native applications, with Microsoft Word already rolling out this feature beforehand. Currently, real-time collaboration is available for PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program and for PowerPoint Mobile on Windows tablets.

Move attachments to the cloud and share with colleagues in Outlook

According to Kirk Koenigsbauer, corporate vice president for the Office team, this feature allows users to transform a traditional document into a shared cloud document within Outlook. Previously, Outlook users could only attach cloud-based documents to an email, but this new feature makes it easier to send large files and to collaborate on those files with ease.

Users can upload files into their own OneDrive or a document library as part of an Office 365 group and then designate sharing permissions for the email recipients. The new feature is currently available in Outlook on the web as well as Outlook on Windows desktops for Office 365 subscribers.

Mobile notifications for changes to shared documents

With this new update, users will be notified when any cloud documents in Word, Excel and PowerPoint are being shared or edited. These notifications let you know when changes are being made, even if you are away from a particular document, so you’re always connected and know when you have to act. This feature can be integrated with the activity feed on Windows desktops, and help businesses improve user collaboration. Koenigsbauer says that Microsoft will continue working on the notification feature “to provide more detail and transparency around shared document activity in the future.” Sharing and editing notifications are available for Word, Excel, and PowerPoint users on Android and Windows Mobile for Office Insiders. This feature will be available for commercial users in all Office mobile applications in the coming months.

Find, open, and save documents in a Shared with Me and Recent Folders tab

Microsoft’s “Shared with Me” tab in Word, Excel, and PowerPoint makes it easier for enterprise users to find and open shared documents without having to leave the app you’re working in. At the moment, the Shared with Me tab is available on Windows desktops and Macs for all Office 365 subscribers, iOS and Android devices included. And soon, it will be available on Windows Mobile. And the “Recent Folders” tab -- used to help quickly locate files as well -- is now available in Word, Excel and PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Technology has become an integral part of modern businesses, and investing in the right IT resources is needed in order to achieve success. With the latest additions to Microsoft Office 365, small- and medium-sized businesses will enjoy enhanced staff collaboration, increased corporate productivity, and an overall competitive advantage.

Published with permission from TechAdvisory.org. Source.

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