It’s easy to see why Office 365 is an attractive solution for small and medium-sized businesses already familiar with the Office interface. More and more companies are making the move to the cloud, but many have yet to complete their transition and still rely at least in part on on-site SharePoint systems. When you’re ready to migrate, the move from SharePoint to Office 365 presents numerous security challenges to prepare for – not least because breaches are far more likely to be caused by localized issues than insufficient protection on Microsoft’s part. Here’s what you need to do to ensure you’ve got security covered when you make the leap to migrating from SharePoint to Office 365.
Your audit should identify the types of data stored in the various parts of your SharePoint network, including which specific information needs extra safeguarding. Be sure to consider everything from trade secrets and contract details to the personal information of your clients.
Ensure that each of your employees has access only to the data that’s necessary for them to perform their duties. When you make the switch to Office 365, you’ll find that it allows you to conveniently set these different levels of permissions, including for external partners with whom you collaborate.
A rogue administrator is the stuff of nightmares, since their elevated position gives them much greater leeway to siphon off valuable data without being noticed – or even to allow others to conduct questionable business and bypass the usual built-in security precautions. Overcoming the danger of an all-too-powerful administrator admittedly becomes easier if you have more than one on staff, but even in smaller businesses you can mediate some of the risk by regularly checking on your administrator’s usage and ensuring that their top-level system permissions remain justifiable.
Thankfully, it’s possible to leverage the developing power of machine learning to identify potential breaches before they happen – without the need to wade through unmanageable swathes of perfectly normal data. Graph API is incorporated into Office 365, and allows for the integration of machine learning tools into your security environment to achieve just that. The same tools can also help you avoid being caught out by hackers, by identifying system login attempts from locations that are out of the ordinary; you should bolster this protection by religiously removing inactive accounts and those of departing employees.
By covering these essential security considerations when it comes to your migration, you’ll be one step closer to ensuring you strike the right balance between the powerful collaborative features of Office 365 and the robust safeguards your business’s integrity demands. To find out more about how we can help your Office 365 migration run smoothly, or what other business benefits you can derive from cloud-powered technologies, just give us a call.
By accepting you will be accessing a service provided by a third-party external to https://www.versatrust.com/
6310 Southwest Blvd
Suite 110
Fort Worth, Texas 76109
Fort Worth:
Phone: (817) 595-0111
Dallas:
Phone: (972) 528-0142
Hours:
8:00 a.m. - 5:00 p.m.
Monday - Friday